IDC Careers- Inventory Specialist


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Position: Inventory Specialist
Reports to:
 Inventory Manager
Status: Hourly, Non- Exempt

General Definition of Work:

The Inventory Control Specialist will maintain the International Diamond Center’s inventory, ordering and supplying necessary items while maintaining accurate records of all procurements.

Essential Functions:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily, with or without a reasonable accommodation.

The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Ensure the integrity of the Inventory Module by receiving all products, processing purchase orders properly, and obtaining the appropriate manager's approval on all invoices.
• Input invoices in Accounts Payable for all inventory items, including matching invoices to the Purchase Orders and Receiving Documentation, as appropriate.
• Work with vendors to resolve purchase price and quantity variances between purchase orders and receiving reports and invoices.
• Reconcile all vendor memo (consignment) statements in a timely manner. Resolve any discrepancies in the vendor reconciliation directly with the vendor.
• Assist with receiving daily shipments and assigning them to the correct location. This includes verifying that the shipment is accurate based on the packing slip.
• Assist with distributing merchandise to stores as needed for weekly replenishment.
• Assist with placing Special Orders with the vendor and updating item costs when received.
• Provide ad hoc reporting as requested.
• Assist with requests from auditors for year-end audits.
• Special projects such as price changes, stock balancing, returns to vendors, merchandising, and other projects as needed.


Strong problem-solving and interpersonal skills.
• Experience with resolution of accounting issues.
• Self-starter with solid time management skills.
• Proficient in Excel, MS Word, and Outlook


• Must have a valid driver’s license
• Must pass a background check
• Must pass a drug screen

May 2024

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